Page 65 of the 2012 Audit Report
In relation to the National Drainage and Irrigation Authority (NDIA), the sum of $304.800M was expended on the supply of fuel for the period under review. However, it was observed that the Ministry of Agriculture failed to observe Stores Regulations and circularized instructions in relation to efficiency controls, operations and proper maintenance in relation to the machinery, equipment and vehicles under its control as detailed below:
1. The system required that NDIA engineers authorize the issuance of fuel and spares and this must be properly recorded in log books. However, in most cases, these requirements were breached;
2. The NDIA hired a number of contractors to uplift and transport fuel to its various locations. This resulted in the responsibility for storage of large quantities of fuel being vested in these private individuals. The Audit Office considers these arrangements to be very loose and can lead to the perpetration of irregularities. It was also noted that the Authority itself did not have storage facilities for storing bulk fuel; and
3. Stock ledgers and other monitoring records were not maintained to record and account for fuel authorizations and related issues to contractors. This breach resulted in an inability to reconcile with suppliers and to analyze and control fuel usage. In the circumstances, the amounts of fuel received by contractors could not be accurately compared, with expenditure records and/or disclosures of utilizations by the NDIA. The efficiency in the use of fuel was also not determined.
At the time of reporting, the Audit Office was investigating allegations highlighted in the report of the NDIA Field Auditor